PRIVACY POLICY
Orchard House Middle School shares your concern about the protection of your personal information online. This Privacy Policy includes examples of the types of personal information we collect and the kinds of companies with whom we share such information. These examples are illustrative and should not be considered a complete inventory of our information collection, use, and sharing practices. We will comply with applicable state laws that may restrict the types of information we may disclose about you or require us to provide you with additional notices.
We have created this statement to demonstrate our firm commitment to your privacy. We do not collect personally identifying information about you when you visit our site, unless you choose to provide such information to us. Providing such information is strictly voluntary. This policy is your guide to how we will handle information we learn about you from your visit to our website.
Access to Your Personal Info
We will provide you with the means to ensure that your personal information is correct and current. If you are a registered user of our student database and admissions platform, FACTS, you may review and update this information at any time by logging in to FACTS. We require you to enter your password for security purposes before you update your email address, user name, password, and/or your security question and answer. Registered users can view and edit personal information they have already provided to us.
All users can subscribe or unsubscribe to Orchard House’s email newsletters and notifications.
Security of Your Personal Information
Your personal information collected via our website through our inquiry form and/or application is housed at FACTS, a brand of Nelnet Business Solutions. Nelnet maintains administrative, technical safeguards designed to protect the personal information we obtain against accidental, unlawful, or unauthorized destruction, loss, alteration, access, disclosure, or use. You may also schedule admissions events where your personal information is provided to Calendly. Calendly LLC has obtained industry recognized certifications and audits, such as the ISO/IEC 27001, which affirm their commitment to their security program (certification not applicable to the Prelude service).
Orchard House restricts access to personal information collected about you at our website to our employees, and those who are otherwise specified in this Policy, or others who need to know that information to provide services to you or in the course of conducting our business operations or activities. While no website can guarantee security, we maintain appropriate physical, electronic, and procedural safeguards to protect your personal information collected via the website. We protect our databases with various physical, technical, and procedural measures, and we restrict access to your information by unauthorized persons. We also advise all Orchard House Middle School employees about their responsibility to protect customer data, and we provide them with appropriate guidelines for adhering to our school’s business ethics standards and confidentiality policies. Consumer data will not be transferred to external organizations for any purpose without consent. Additionally, your mobile opt-in will not be shared with any third-parties for marketing purposes.
Use of Images / Likeness
Families are required to complete a photography release during enrollment or re-enrollment. This release outlines the use of images and recordings for online platforms, print publications, and media purposes.
SMS Messaging
Mobile Opt in, SMS Consent, and phone numbers collected for SMS communication purposes will not be shared with any third party or affiliates for marketing purposes. We do not share, sell, or disclose any information obtained through SMS text messages to any third party, except as required by law. All information you provide via SMS will be kept confidential and used solely for the purpose of communicating with you regarding our services, updates, or transactions. Your trust is important to us, and we take appropriate measures to safeguard your information.
Links to Other Websites
For your convenience, we may provide links to other websites and web pages that we do not control. We cannot be responsible for the privacy practices of any websites or pages not under our control, and we do not endorse any of these websites or pages, the services or products described or offered on such sites or pages, or any of the content contained on those sites or pages.
Use of Cookies
A cookie is a piece of information that a web server may place on your computer when you visit a website. Cookies are commonly used by websites to improve the user experience and have not been known to transmit computer viruses or harm your computer otherwise. Many cookies last only through a single website session, or visit. Others may have an expiration date, or may remain on your computer until you delete them.
We may use cookies for a number of purposes—for example, to maintain continuity during a user session, to gather data about the usage of our website for research and other purposes, to store your preferences for certain kinds of information and marketing offers, or to store a username or encrypted identification number so that you do not have to provide this information every time you return to our website. When someone visits the site, a cookie is placed on the customer’s machine (if the customer accepts cookies) or is read if the customer has visited the website previously.
Our cookies will only track your online activity related to this website and will not track your other internet activity. Our cookies do not gather personally identifiable information.
You can decide if and how your computer will accept a cookie by configuring your preferences or options in your browser. However, if you choose to reject cookies, you may not be able to use certain of our online products and services or website features. For example, if you choose not to have your browser accept cookies from Orchard House’s website, you will need to re-enter your personal information each time that you attempt to access premium information.
An IP address is a unique identifier that certain electronic devices use to identify and communicate with each other on the internet. When you visit our website, we may view the IP address of the device you use to connect to the internet. We use this information to determine the general physical location of the device and understand from what regions of the world our website visitors come. We also may use this information to enhance our website.
Analytics Tools
This website uses a third-party analytics tool to track page content and click/touch, movement, scroll, and keystroke activity. We use this data for the purpose of improving the website experience and understanding users’ needs. We do not collect any personally identifiable information with it.
Security
This website takes every precaution to protect our users' personal information. Whenever users submit personal information (such as contact or credit card information) via online forms, registration, or online purchase, that information is encrypted via the highest level of SSL (Secure Sockets Layer) available upon submission. Servers that store personally identifiable information are in a secure environment. Under no circumstances are credit card numbers permanently stored on our website servers.
Changes to This Policy
Orchard House Middle School may update this Policy at any time, and we will post any changes made to this page. The most recent version of the Policy is reflected by the version date located at the bottom of this Policy.
Version Date: September 11, 2025